How to pick a printer

 

Choosing a printer can feel overwhelming because there are so many types, brands, and features. The key is to match the printer to your needs. Here’s a clear, step-by-step guide:

1. Determine Your Primary Use

Ask yourself:

  • Documents only → Black-and-white laser printer may be best.

  • Photos & graphics → Inkjet printer with high-resolution color printing.

  • Both documents and occasional photos → All-in-one printer.

  • High-volume printing → Consider a laser printer (faster & cheaper per page).

2. Choose the Printer Type

Printer TypeProsCons
InkjetExcellent photo quality, good for color printingSlower, ink cartridges expensive, can dry out
LaserFast, cost-effective per page, sharp textExpensive upfront, less color accuracy for photos
All-in-OnePrint + scan + copy (+ sometimes fax)Slightly larger, more expensive
Photo PrinterProfessional-quality photosSlow, high ink cost

3. Consider Print Volume & Cost

  • Cost per page: Inkjet cartridges can be pricey; laser toner lasts longer.

  • Monthly duty cycle: Don’t exceed the printer’s recommended pages per month.

  • Ink subscription programs: Some brands (HP, Epson) offer refill plans to save money.

4. Connectivity Options

  • USB: Direct connection to one computer.

  • Wi-Fi / Wireless: Print from multiple devices, including phones.

  • Ethernet: For office networks.

  • Mobile apps / AirPrint / Google Cloud Print: Handy for remote printing.

5. Print Quality & Speed

  • DPI (dots per inch): Higher = better photo detail.

  • PPM (pages per minute): Higher = faster printing.

  • Check reviews for real-world print quality and speed.

6. Size & Space

  • Small room? Compact printer or all-in-one might be best.

  • Large office? Desktop laser printer could handle higher volumes.

7. Extra Features

  • Duplex printing (double-sided).

  • Scanning, copying, faxing.

  • Touchscreen or LCD interface.

  • Memory card slots or USB direct printing.

💡 Pro Tip:
If you mostly print documents with occasional color, a color laser or all-in-one inkjet is usually the best balance.
If you mostly print high-quality photos, an inkjet photo printer is better.

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